Introduction
A bank journal is a record of banking transactions, ordered by date. They may be necessary to adjust for previous errors or where transactions were posted to the wrong account. Bank Journals come in two types:
- Bank Debit Journals: These increase the balance of a bank account.
- Bank Credit Journals: These decrease the balance of a bank account.
Bank Journals can be created from three places:
- Bank Actions: Go to Bank > Bank List. Under Actions, select Debit Journal or Credit Journal.
- Bank Reconciliation: Go to Bank > Bank List. Under Actions, select Create New Reconciliation. In the Bank Statement screen, go to Create Transactions, and select Bank Credit Journal or Bank Debit Journal.
- Blue Bar: Go to Bank. Select Bank Credit Journal or Bank Debit Journal.
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Info: Our New Look
If you are using our new look navigation, Bank Accounts can be found in the Bank tab in the new sidebar:
Bank Debit Journal and Bank Credit Journal can be found in the Bank tab in the new sidebar:
Posting Bank Credit, and Debit Journals
1. To create a Bank Credit or Bank Debit Journal, in the journal screen enter the following:
- Bank: Select the bank account from the list.
- Exch Rate: If you select a foreign currency bank account, the latest exchange rate will be displayed. Update as required.
- Journal Date: Defaults to today's date. Update as required.
- External Reference: Enter a journal reference. This is mandatory.
- GL Account Code: Select the GL Account Code from the list.
- BI Code: If required, select a BI Code.
- Description: Enter a description for the journal.
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Amount: Enter the journal amount in supplier currency.
2. Click Process to post the journal.
Clicking Close will close the screen without posting any transaction.