Introduction

Purchase Journals are used to post adjustments to Supplier (Vendor) Accounts where no VAT needs to be recorded:

• Purchase Credit Journals: Increase the amount due to a Supplier (Vendor) where the adjustment does not relate to a specific invoice. This is done by crediting the Supplier Balance and Control Account and debiting the selected General Ledger Account. This could be used for example to write back an amount previously written off or move a balance incorrectly posted to another account. The GL code entered represents the expense account the write back should be charged against.
• Purchase Debit Journals: Decrease the Supplier Balance where the adjustment does not relate to a specific return or invoice. This is done by debiting the Supplier balance and Control Account and crediting the selected General Ledger Account. This could be used for example to write off a disputed amount. The GL code entered represents the expense account the write off should be credited against- usually reversing where the disputed amount was originally charged.

To create a Purchase Journal, go to Purchases > Suppliers. Under Actions, select either Create Purchase Credit Journal or Create Purchase Debit Journal.

Posting Purchase Credit, and Purchase Debit Journals

1. To create a Purchase Credit or Purchase Debit Journal, in the journal screen enter the following:

• Supplier A/C: Enter the Supplier (Vendor) name or account code.
  
• Exch. Rate: If a foreign currency supplier is selected this will default to the latest exchange rate for the Supplier (Vendor) currency. This rate can be updated as required.
• Journal Date: This defaults to today's date and can be changed as required.
• External Reference: Enter a journal reference number if using.
• GL Account: Select a GL Account from the list. If you need to post an adjustment to a bank account, use the new refund screen.
• Description: Enter a description for the journal.
• Amount: Enter the journal amount in supplier currency.
• BI Code: If required, select a BI code.
  
  

2. Click Process to post the journal.

Clicking Close will close the screen without posting any transaction.