Introduction
Head Office Accounting directs Invoices and Credit Notes raised at Branch level to be recorded against the Head Office Account rather than the issuing Branch. However, you can ignore this option and still direct the Invoice to the Branch Office.
See:
Managing Customer Master Records
Setting up the Head Office Account
Firstly, set up the Head Office Account and indicate that it is a Head Office:
Go to Sales > Customers > New Customers.
Info: Our New Look
If you are using our new look navigation, the Customers listing grid can be found in the AR tab in the new sidebar:
Set up the Customer details, with reference to the instructions below.
Nominating an Account as a Head Office Account
In the Account Settings tab, tick Head Office Account to add it to an internal list of Head Office Accounts. Then when setting up the Branch Accounts, it will be available for selection.
Setting up Branch Accounts
When setting up the Branch or Subsidiary Accounts, indicate that Invoices and Credit Notes raised by them are to be recorded in the Head Office Account in the Sales System.
In the Accounts Settings tab, tick Invoice Head Office and select the appropriate Head Office Account from the dropdown.
Directing the Invoice to Head Office
Only Invoices and Credit Notes raised under the Sales Item Invoices, Sales Credit Notes, or Recurring Sales Invoices can be directed to the Head Office Account. Invoices and Credit Notes raised under Sales Batch Invoices or Sales Batch Credit Notes will still be directed to the Branch or Subsidiary Account.
When you raise an Invoice or Credit Note using Item processing, the system will present a confirmation message:
Click OK to direct this Invoice to Head Office, whereupon the Account Code will change to that of the Head Office Account. Click Cancel if you want to ignore this option and just want to invoice the Branch Office as normal.
When you post the Invoice and produce Head Office Statements, the Branch entries will appear as well:
