Payments - Quick Entry, like Payments and Allocations, can be used to record ad hoc payments made to suppliers outside of Bulk Payments. It is fully integrated with your bank accounts. Note that unlike Bulk Payments, it does not have the protection of Payment Approval. 

Payments - Quick Entry lets you:

• Use batches to quickly record as many payments against suppliers as you want with Control totals. A single entry can constitute a Batch. 
• Use optional Auto Invoice to generate and allocate an invoice against the Payment. When processed, automatically generate a purchase invoice (PI) for the same amount and allocate it to the payment transaction. This is useful for recording sundry purchases paid on receipt of goods/services or to make payments to suppliers from whom you have not already posted a matching purchase invoice or do not expect to receive one. . 
• Process the batch whenever you want. If you close the window, without processing the batch, it will be saved and will display when you reopen the program. 

With Payments Quick Entry you cannot: 

• Allocate payments to specific Invoices/Credits in the Supplier’s Account. It posts payments to the supplier account, after which they can then be allocated.
• Avail of Discounts. 
• Use different Currencies. The Suppliers in the batch must all have the same Currency as the chosen Bank Account. 

These processes can be done via Using Purchase Payments and Allocations.

See:

Supplier Payments and Allocations (4.7) - AIQ Academy 
 

Creating Bulk Payments 

Using Purchase Payments and Allocations 

1. In the blue banner, go to Purchases > Payments – Quick Entry.

   Info: Our New Look

   If you are using our new look navigation, Payments-Quick Entry can be found in the AP tab in the new sidebar:

   

    
2. In the Supplier Payments – Quick Entry window, complete the following:
   • Bank A/C: Select the Bank Account for which you are preparing this batch of Supplier (Vendor) Payments.
   • Batch Date: Enter the Date of the batch (which will also be the date of each payment – but which you can change entry by entry). This date can be overwritten per line.
   • Add Bank Charges: If you know in advance of any Bank charges which might be levied against this batch of payments, open a related Bank Credit Journal for this purpose. The standard default System Account for Bank Charges is 4100. 
     
      
      
   • Auto Invoice: This allows you to create, generate, and post a corresponding Invoice for the Payment which are automatically allocated to each other. You can use this to pay a Supplier without an Invoice. For example, Monthly Rent, Broadband usage, and Rental Contracts. You can also use it to pay Employee Expenses. Enter the relevant details and click Save. 
     
      
      
   • Exchange Rate: In the case of payments to Foreign Currency Suppliers from your Foreign Currency Bank Accounts you can also enter the Rate of Exchange. This is used for immediate General Ledger Postings in your Base Currency and may be subject to revision. 
     
     

3. When you have finished entering your Supplier Payments you can post all the Payments and any auto-generated Invoices to their respective Supplier Accounts by clicking Process Batch. The supplier payments will be posted as Purchase Payments (PP type transactions).  Payments will be credited to the chosen bank account and debited to the associated supplier account.